You're on the roof.
We're on the phone.
First heat wave of the summer and the phone won't stop? Vera answers every call at once — no busy signals — books the visits, and flags the emergencies to your cell.
Where HVAC companies lose jobs
Every one of these is a customer someone else booked.
Seasonal call floods
The first 95° week fills your line with more calls than any human can answer. Callers who hit voicemail book with whoever picks up.
No-heat, no-AC emergencies at night
A furnace out in January doesn't wait for business hours. If your after-hours answer is a beep, that customer is gone.
You can't quote from a crawlspace
Mid-install, you can't discuss a new caller's system, symptoms, and address. Someone needs to capture that lead properly.
How Receptionish works for HVAC contractors
A real AI receptionist — answers from your knowledge, books real appointments, and tells you everything.
Answers every call at once
Ten callers during a heat wave? Vera handles them all simultaneously — no busy signal, no hold queue.
24/7 emergency intake
No-heat and no-cool calls get answered, triaged, and — when you choose — transferred to your on-call number.
Books maintenance & estimates
Tune-ups, service calls, and estimate visits land on your Google Calendar with conflict checks.
Full transcripts & summaries
Every call is recorded, transcribed, and summarized — system type, symptoms, address, urgency.
HVAC phone answering, answered
Straight answers — the same ones Vera gives on the phone.
Can it handle a surge of calls during a heat wave or cold snap?
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Yes — this is where AI beats a human front desk. Receptionish answers unlimited simultaneous calls, so during your busiest weeks every caller gets through instantly instead of hitting a busy signal or voicemail.
How does it deal with genuine no-heat / no-AC emergencies?
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You define what counts as urgent. Vera can transfer emergency calls live to the on-call numbers you configure, and for non-urgent calls she books the visit or takes a detailed callback request — which is texted to you immediately.
How much does an AI receptionist for HVAC contractors cost?
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Receptionish plans start at $49/month for 30 calls, with larger plans at $99, $199, and $349 as your call volume grows. Every plan includes 24/7 answering, appointment booking, call recording and transcription, and spam filtering. There's also a free trial — 15 calls, no credit card required — so you can hear how it handles your real callers before paying anything.
Do I have to change my business phone number?
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No. You can forward your existing number to Receptionish — the number on your trucks, cards, and Google profile stays exactly the same — or we can provide a new local number if you prefer. Either way, setup takes minutes, not weeks.
Will the AI make things up when it doesn't know an answer?
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No — this is the core of how Receptionish is built. The AI only answers from the knowledge base you give it (your services, prices, hours, policies). If a caller asks something it doesn't know, it says so honestly and offers to take a message, arrange a callback, or transfer the call to your team. It never invents prices, availability, or promises.
What happens after every call?
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You get a full recording, a written transcript, and an AI summary of what the caller wanted — delivered to your dashboard and your email. You can also turn on text alerts, so a callback request or missed caller triggers an immediate SMS to your cell with the caller's name, number, and what they need.
Hear it answer a call — right now
Call our demo line and talk to Vera yourself. Then try her on your own callers — 15 calls free, no credit card.